The Common Source, LP - Electronic Data Discovery Experts

ELECTRONIC DATA DISCOVERY

Electronic discovery,ediscovery,EDD,houston electronic data discovery houston,electronic discovery litigation Today law firms are realizing, not only the cost and time savings associated with electronically producing e-mail in the discovery process, but also the liability of producing email to paper. During a paper production of e-mail many programs such as Outlook allow the user to actually modify the original e-mail by adding text, recipients and attachments. Also many conflicts occur between the application and the device used to create the paper; the printer. Application conflicts are common and affect virtually every known email program. The conflicts keep critical data such as the existence of attachments, underlined text, and the multiple pages of email messages from being printed to paper. Our process produces the e-mail programmatically not allowing any missing or manipulated data insuring that your discovery production process will withstand close scrutiny from opposing counsel.

Currently, we can process up to fifteen different e-mail platforms including Microsoft and Lotus Notes. We can set the program to eliminate duplicates from the collection as we continue to load .PST files. In many cases we are adding archived e-mail files from numerous back up tapes making the de-duplication process critical.

Once the e-mail file has been loaded we "rip" the e-mail capturing all of the critical data. Once the e-mail has been ripped we have many production options, we can:

• Set the program to produce all or only certain document types within the archived e-mail file. For example - a Microsoft .PST file can contain fifteen different document types (e-mails, journal entries, contacts, tasks completed, etc.) and perhaps the opposing counsel has only requested e-mails. In this situation we create a database from just the e-mails and the other document types are simply ignored.
• Set a filter by date to produce only the documents that fall within a certain time period.

We can work with virtually any media type available today. Currently, we are producing data received on ZIP disks, CDs, hard disks, DDS3 tapes, DLT tapes, AIT tapes, just to name a few. Upon request the data can be reviewed securely via the internet.

Features:

• TIFF images or PDF - You have the option to have the image key or bates number burned onto the image. You can also have a text message or watermark burned onto the image (i.e., Confidential, Privileged, Attorney's Eyes Only, etc.)
• Extracted text of the e-mail body - The program creates a .TXT file from the body of the e-mail that is used for full text searching. Perfect text files can be constructed to be loaded into different database programs.
• Extracted text of the attachment files - This is a great advantage that we provide. The program creates a .TXT file for all text-based attachments, recognizing over 400 different file types. The text files created from the attachments allow our clients to perform cross-file platform searches within their database.
• Link to e-mail and attached files - A link is created to each e-mail and attachment file allowing the user to open the file in its native program. File linking is extremely useful when working with Excel and Access files.
• Coded Data - TCS captures coded data and creates a data file for loading into a database allowing our clients to perform Boolean searches, create reports and perform sorts. Sample fields could include: BegAttach, EndAttach, BegDoc, EndDoc, Author, Recip, CC, BC, DocType, DocDate, DocTitle, Folder, Page Amount, Link to Attachment File, Source, and additional metadata – including the Hash Value.